Job Description

Join to apply for the Police Records Supervisor role at City of Mount Vernon The Police Records Supervisor plans, supervises, and reviews all activities and personnel of the Records and Property Divisions of the Department. Summary The position responds to, delegates, and monitors responses to Public Disclosure Requests and ensures compliance with all legally mandated time frames. Manages employees of the Records and Property Divisions; answers questions, schedules, plans, organizes, and directs; schedules and deploys personnel according to Division needs. Monitors flow of department records; develops, reviews, and adjusts records and property procedures to ensure compliance with state and federal requirements. Coordinates and administers state and national software systems that hold warrants, protection orders, stolen items, public disclosure requests, fingerprinting, etc. Manages Public Disclosure Requests, responds when appropriate, and ensures all requests are responded to in a timely manner. Oversees, reviews, and corrects all department timesheets and submits timesheets to finance; makes deposits of incoming funds to City Hall Finance Department. Trains and coordinates the training for personnel on legislative changes, new software, or updates to existing procedures; attends regular training to keep abreast of laws related to public disclosure, gun laws, legislation pertinent to Records and Property Divisions. Participates in the selection and hiring process; trains personnel; reviews and evaluates Records/Property employees annually. Prepares for and attends division meetings and staff meetings; prepares presentations and information for various groups and audiences; reports on Division conditions and activities. Responds to daily media inquiries and coordinates responses with the Criminal Investigations Lieutenant or Department PIO. Conducts annual reporting of statistical information and ensures all required monthly data reporting occurs. Oversees audits for OJJ Detained Juveniles, state and national Criminal Justice Information entries, state public disclosure request reporting, semi-annual property room and any other records or property audit requirements. Manages compliance with state and federal databases and oversees related compliance audits. Re-backgrounds existing employees annually for criminal history and driving record. Helps prepare the Division budget and oversees expenditures; submits invoices for payment; determines equipment needs and orders items. Performs related duties as assigned. Minimum Qualifications: High school diploma or GED. Must be 21 years of age. Five (5) years of related experience in police operations or police records including experience in National Incident-Based Reporting System (NIBRS) and Records Management Systems AND three (3) years of supervisory experience; OR an equivalent combination of education, training, and experience. #J-18808-Ljbffr City of Mount Vernon

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