Job Description

Job Description

Job Summary:

Our client is seeking an Executive Events Coordinator to join their team! This position is located in Chicago, Illinois.

Duties:

• Support operational excellence for meetings and events, including customer meetings, executive receptions, intimate dinners, town halls, and employee events
• Manage event intake, ticketing, and planning
• Own Google Calendar management for 20+ internal event spaces, serving as a key scheduling stakeholder
• Plan and coordinate full event logistics, including pre-event, onsite, and post-event execution
• Collaborate with internal service partners such as: Security, Facilities, Culinary, Guest Services, Workplace, Space Planning, to deliver successful events
• Ensure all events align with brand standards and messaging
• Liaise with and negotiate vendors to secure favorable terms for goods and services
• Track event metrics and support ad hoc reporting
• Contribute to the continuous improvement of team playbooks and standard operating procedures
• Support additional workplace projects as assigned
• Manage multiple events and projects concurrently while meeting strict deadlines

Desired Skills/Experience:

• Highly organized, detail-oriented, and customer-service focused
• Strong written and verbal communication skills with the ability to interact confidently with executives and customers
• Experience managing calendars and coordinating multiple concurrent events
• Familiarity with Google Calendar and Microsoft Office suite
• Ability to assess, prioritize, and manage workload in a deadline-driven environment
• Strong problem-solving skills and comfort navigating changing priorities
• Results-oriented mindset with a collaborative, team-first approach
• Ability to work a flexible schedule as needed
• Experience using particularly ticketing or event request workflows
• Prior experience supporting meetings, events, or hospitality-focused roles
• Exposure to budget tracking or basic financial management

Benefits:

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

The approximate pay range for this position is between $20.00 and $29.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

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