Job Description

Job Description

Company Overview

EW Group is a boutique consulting, management, and event marketing agency headquartered just outside of New York City. Since 1999, EW has been designing, planning, and hosting events for its clients, such as new student and graduation events at NYU and other higher education institutions. Our events have helped nonprofits raised hundreds of millions of dollars for causes such as the MS Society, Autism Speaks, Alzheimer's Association, NAMI, the Lustgarten Foundation and St. Jude Children's Research Hospital...among many others.

We specialize in planning and managing a wide range of events for nonprofits, universities, corporations and Gov't agencies.

Our portfolio includes:

• Higher Education Experiences: Commencement ceremonies, graduations, accepted student days, open houses, move-in days, and campus festivals.
• Peer-to-Peer Fundraising Events: Walks, bike tours, runs, climbs, and golf outings for nonprofit organizations.
• Corporate & Experiential Events: Community service days, experiential marketing activations, galas, and large-scale festivals.

Our success comes from deeply understanding our clients’ needs and goals. By combining strategy, creativity, and flawless execution, we create exceptional, custom-tailored events that engage communities and drive meaningful impact.

Our Services

Every organization has unique needs, so we offer a full suite of end-to-end event services, including:

• Event Creation – Strategy, concept development, and event design
• Logistics & Management – Planning, permits, vendor coordination, and execution
• Production Oversight – Audio/visual, staging, and run-of-show planning
• Engagement & Fundraising – Sponsorships, partnerships, and donation strategies
• Marketing & Promotions – Event branding, outreach, and audience engagement
• Volunteer Management – Recruitment, training, and on-site coordination

Bottom Line… EW Group Makes It Happen!

Event Coordinator

Summary of Role

The Event Coordinator is a key player on our team, directly supporting Leadership & the Event Managers and the company in planning and executing high-impact events. You will be the go-to contact for multiple clients, supporting or managing every stage of their events—from strategy to execution—while ensuring a seamless, high-quality experience.

In this role, you’ll balance big-picture planning with meticulous attention to detail. You’re highly organized, thrive in fast-paced environments, and anticipate client needs before they arise. You’re a problem-solver who stays calm under pressure and “makes it happen” when it matters most.

Event experience and a positive, can-do attitude are required!

Key Responsibilities

1. Project Management

• Serve as the primary point of contact for designated clients and their events.
• Manage budgets, timelines, and project plans, ensuring all details align with client vision and goals.
• Oversee event-day execution, troubleshooting issues as they arise.
• Conduct post-event recaps and debriefs with clients.
• Support PR, marketing, sponsorships, and media outreach (as needed).
• Work cross-functionally with EW team members to ensure smooth operations and communication.

2. Event Operations

• Secure venues, routes, permits, contracts, and insurance through research and negotiation.
• Develop site plans, ensuring smooth crowd flow and logistics.
• Oversee vendor selection, negotiation, and coordination.
• Lead event-day setup, execution, and staff/volunteer management.
• Manage the packing, transport, and organization of event supplies.
• Provide strong, confident leadership in high-energy environments.

3. Administration & Team Management

• Maintain organization and inventory of event supplies.
• Ensure the EW Group website is up-to-date and functional.
• Manage data processes and recommend efficiency improvements.
• Lead weekly production meetings and provide status updates to leadership.
• Organize and maintain event photos and success stories for marketing purposes.

Qualifications and Skills

Required:

• Bachelor’s degree.
• 3-4 years of experience in event management, fundraising campaigns, or production.
• Strong organizational, financial, and project management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Experience negotiating contracts and managing event budgets.
• Proficiency with Microsoft Suite.
• Ability to work evenings and weekends during peak seasons (April/May & Oct/Nov).
• Valid driver’s license and ability to travel (~30-40 days/year).

Preferred:

• Independent thinker with a problem-solving mindset.
• Experience working with vendors, sponsors, and community organizations.
• Strong leadership instincts—able to anticipate issues before they arise.
• Flexible and adaptable in dynamic environments.
• Ability to collaborate across teams and build strong relationships.
• Detail-oriented with a drive to continuously improve processes.

Compensation & Benefits

• Salary Range: $50,000 - $65,000 depending on experience
• Location: Pelham, NY (5 days/week in-office)
• Travel: 30-40 days/year for pre-site visits & events
• Weekends: 12+ weekends/year (concentrated in April/May/June & Sep/Oct/Nov)
• Work-Life Balance: Additional vacation days if you work a weekend
• Health Insurance: Provided

To Apply:

Submit your resume and a cover letter to bharat@orangekarma.co explaining why this role is a great fit for you and what excites you about working with EW Group.

We look forward to hearing from you!

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