Job Description

Job Description

Creative Producer - Experiential Design

2025

About VTProDesign

VT Pro Design is a full-service creative design firm with a focus on the latest technology and techniques. We are creators, engineers and programmers. Designers and makers. Storytellers and technologists. Collaborators and artists.

With an extensive background in logistical, creative, and production design, we have been involved in numerous capacities in the live entertainment and experiential marketing industries. We provide a turn-key solution for specific client needs, offering tailored services in creative design, advanced video, fabrication, engineering, projection mapping, interactive technology, custom media servers, content design, lighting, and audio.

Our creative vision is rooted in a strong production and technology background. So we know that every idea we come up with, no matter how great the heights, is within our reach. We know where the bar is set, because we set it there. And we’re always working to rise past it. Every project has the potential to connect people in different ways and in each step of the process there are discoveries to make. Through expertise and experimentation, discipline and ambition, we find creative solutions.

Description

The Creative Producer plays a key role in transforming ideas into impactful, real-world experiences by balancing creativity with organization and execution. This role manages project timelines, deliverables, and budgets while fostering collaboration across creative, production, and technical teams. Acting as the primary creative liaison for clients and external partners, the Creative Producer ensures goals and feedback are translated into actionable direction that inspires the team and drives projects forward. From shaping workflows to guiding vendor contributions, they keep milestones on track, resources aligned, and the creative vision at the center of every decision. With a blend of problem-solving, communication, and creative insight, the Creative Producer ensures every project is delivered with craft, quality, and clarity.

Tasks and Responsibilities

Project & Timeline Management

• Maintain and update project trackers, timelines, and schedules to support the delivery of creative assets on time
• Flag potential roadblocks early and recommend possible solutions, ensuring issues are raised to leadership for resolution
• Capture notes and action items from creative-focused meetings, sharing clear next steps with the team to keep momentum
• Work alongside the Executive Creative Producer (ECP) to advance initiatives, contributing organizational support and helping shape ideas into executable experiences

Team & Internal Collaboration

• Collaborate with Design Directors and Creative Directors to allocate resources effectively, taking ownership of day-to-day tracking while aligning with leadership on broader priorities
• Drive clear communication between creative, production, and creative technology teams, ensuring information flows smoothly and project needs are understood across departments
• Champion the use of tools and workflows that improve collaboration, helping the team adopt and apply them consistently on projects
• Translate client goals and project guidelines into actionable steps alongside creative leads, ensuring the team’s output delivers meaningful results
• Act as a connector across Creative, Production, and Creative Technology, aligning resources and priorities within projects and escalating challenges when necessary

Client & Vendor Management

• Act as a day-to-day creative point of contact for clients on assigned projects, building trust through clear communication and reliable follow-through
• Translate client goals and feedback into actionable direction for the team, ensuring alignment with project guidelines and creative objectives
• Work directly with external partners, from print and content vendors to production crews. All by coordinating estimates, timelines, and on-site support to keep deliverables on track.
• Oversee partner contributions to confirm deadlines, budgets, and quality standards are met, escalating issues to leadership when risks arise

Budget & Resource Oversight

• Manage and track creative deliverables within approved budget parameters, balancing quality expectations with financial responsibility at the project level
• Collaborate with production and operations teams to align resources, helping ensure the right people, tools, and vendors are in place for successful execution
• Monitor budgets throughout the project lifecycle and flag potential risks or overages early, partnering with stakeholders to recommend options and keep projects on track
• Maintain transparency by sharing clear budget updates with teams and leadership, ensuring alignment and confidence in project progress

Qualities

• 3+ years of experience in creative production at an experiential agency/design team
• Strong understanding of creative workflows and collaboration across design, production, and technical teams
• Proven ability to manage project trackers, schedules, and deliverables to meet deadlines and milestones
• Skilled at leading meetings and translating discussions into clear, actionable next steps
• Experienced in partnering with external vendors (print, content, production) and managing estimates, timelines, and on-site execution
• Excellent communication and relationship-building skills with clients, internal teams, and external partners
• Adept at bridging communication across disciplines to create alignment and shared understanding
• Highly organized with sharp attention to detail, follow-through, and problem-solving skills
• Proactive in identifying risks, anticipating challenges, and offering creative solutions
• Proficient in project management and collaboration tools
• Passion for shaping big-picture ideas into immersive, real-world experiences
• Balances creativity with operational excellence, ensuring work is visionary and executable
• Brings energy, adaptability, and curiosity that inspires teams and elevates outcomes

Position Details

• Full Time
• Salary Exempt
• Salary range from $80,000.00 to $120,000.00 annually
• Located in East Los Angeles, CA
• Work is hybrid, Monday through Friday, 9:00 am to 6:00 pm
• Must be able to travel to project activations both domestically and internationally

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