Job Description
Why Join Us?
The team at ECHO is comprised of the brightest and most dedicated professionals in oncology care. Working at ECHO provides an opportunity to deliver the highest level of care and service to patients while in a supportive, close knit and cutting edge environment.
Job Description: The Clinical Coordinator is responsible for the registration, compilation and submission of data, monitoring or study compliance and maintaining a system for effective data flow.
Responsibilities include, but are not limited to, the following:
- Communication and Liaison
- Assist in designing a system of organizing, planning, and controlling work flow as related to site specific activities.
- Assist investigators in evaluating the quality of patient care and compliance to protocol requirements.
- Act as study liaison for investigators, nurses, pharmacists, pathologists, radiologists, and other allied health personnel.
- Maintain cooperative relations with all clinical research participants.
- Instruction and Training
- Assist in training of all clinical research associates
- Discuss protocol participation with patients and keep them informed of procedures and changes in studies in which they are participating.
- Assist in continuing education of physicians, nurses, and other health related personnel in updating their knowledge of protocols and activities.
- Assist in planning conferences with physicians and other personnel to discuss new protocols, new patients, and patient registrations.
- Participate in continuing education activities within the research program and other areas to improve knowledge for job performance.
Clinical Coordinator Activities
- For second line and beyond treatment clinical trials: search database for patient currently receiving treatment for the disease state under study. Compile a list of patients to be followed and monitor upcoming scans and practitioner's note to identify progression and eligibility for the clinical trials
- First line therapy clinical trials: review daily visits in the EMR to identify potential patients for the clinical trials. Review daily hospitalization lists to identify patients. If a potential patient is identified, discuss trial with practitioner to ensure all are aware.
Patient Registration
- Assist in planning and design of new forms (including physician order forms) to be used in the clinical research program.
- Assist other departments (i.e., surgery, radiology, radiation therapy, etc.) with data submission.
- Assist Pathology Department with block/slide submission.
- Document IRB approval prior to registration.
- Check eligibility requirements to determine patient eligibility for protocols.
- Ascertain pretreatment and eligibility requirements of protocol have been met including informed consent prior to registration.
- Register all protocol patients.
- Document record of institutional patient registration as well as data.
Data Compilation
- Collate data for submission to meet protocol requirements.
- Abstract data from necessary sources to complete prestudy forms, flow sheets, off study forms and any other special forms for protocol patients.
- Initiate forms/appropriate procedures to obtain pathology materials as required by protocol
- Obtain and submit x-rays, operative reports or other specialized reports as required for protocol purposes. Collaborate with Regulatory Coordinator (and at times laboratory personnel) to ensure samples are shipped to appropriate places.
- Obtain data from outside physicians or other healthcare professionals when needed for data collection and submission.
- Submit all forms to cooperative groups in a timely manner.
- Daily monitoring of study participants who are hospitalized and completing the demographic portion of the SAE form and the communicating with Nurse Study Coordinator to assist in the completion of the SAE form.
Follow-up and Maintenance
- Maintain updated record on protocol patients.
- Meet with clinic nurse manager or her designee on daily basis regarding study participants and discuss study medications and required procedures for study participants being cared for in clinic.
- Review follow-up data queries.
- Obtain required follow-up from protocol patients.
- Schedule appointments or tests, after consulting with physician, as needed for protocol compliance.
- Monitor dosage modification and treatment calculation for compliance.
- Report adverse drug reactions according to guidelines and complete required forms.
Requirements:
- RN certification required
- Preferred previous research experience
- Excellent communication skills
- Emphasize teamwork environment
- Transportation required to work from multiple sites in Norwich, CT
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