Job Description

American Specialty Health Incorporated is seeking an Accounts Payable Specialist to join our Finance (FIN) department. This position will process and manage all accounts payable functions. Hourly Salary Range American Specialty Health complies with state and federal wage and hour laws and compensation depends upon candidate's qualifications, education, skill set, years of experience, and internal equity. $20.40 to $21.50 Hourly Wage Range.

Remote Worker Considerations

Candidates who are selected for this position will be trained remotely and must be able to work from home in a designated work area with company-provided technology equipment. This remote/WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network (minimum internet download of 50 Mbps and 10 Mbps upload speed).

Responsibilities

• Processes accounts payables and related duties.
• Review all invoices to verify for authenticity, and reasonableness, resolving any issues prior to payment. Ensure that proper documentation is received (invoice, purchase order and evidence of receipt and approval of goods and/or services).
• Arrange payment of all invoices, expense reports, and check requests ensuring that payment is received by the “due date” in conformity with ASH's cash management policy.
• Process invoices using the three-way-match in the A/P system.
• Properly manage A/P system to promote best payment timing and terms.
• Present Unposted Voucher reports with invoices and supporting documentation to the Supervisor for review.
• Ensure that all invoices and check requests received during the period are input into the A/P system in time for period-end close.
• Process Concur expense reports and upload to create X3 journal entries. Process manual expense reports and report reimbursement to Payroll.
• Process check requests.
• Issue stop payments and voids for claims and A/P checks.
• Process interco-transfers in bank website.
• Process checks and scan voucher package appropriately.
• Present checks with supporting documentation to Treasury for review and release of checks on a weekly and ad hoc basis.
• Create A/P positive pay files for bank and copy to EDI bank folder.
• Process provider direct deposit authorization forms in IHIS system.
• Process member gift card rewards and enter in A/P system.
• Verify and match up invoices with all line items on the American Express and Visa monthly statements. Obtain any missing information from cardholders and reconcile with expense reports.
• Maintain 1099 and W9 Federal Tax information for Vendors in the X3 A/P module for annual 1099 mailings.
• Maintain various spreadsheets (tuition).
• Claims Checks and EFT processing.
• Process claims payments via check and EFT as scheduled.
• Process ASHM and Fitness rewards checks as scheduled.
• Create journal entries in X3 via the claims import data base for all claims and rewards checks. Upload check register data into X3 journal entry module.
• Transmit check registers to bank.
• Assists with special projects, Finance and Claims audits and other administrative support activities.

Qualifications

• High school diploma required; college coursework in Accounting preferred.
• Two years of experience with computerized accounting systems.
• Two years of word processing and spreadsheet experience.
• Strong analytical, quantitative, problem solving, and technical skills.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Work from home policy applies if working from home.

Environmental Conditions

Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at (800) 848-3555 x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.

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