Job Description

JOB ID 22593 – Accounts Payable Specialist

Location: Tampa, 33602 – WFH Options
Option to work remote on Weds/Fri

Pay: $26.00 per hour

Type: Contract, 6 months

Schedule: M-F, 8:00 AM to 5:00 PM EST

• Job description:

1. Manage Purchase Orders and Invoice Matching: Create and issue POs in AvidXchange, perform 2-way and 3-way matching of invoices, POs, and receipts, and resolve discrepancies in accordance with company policy.
2. Ensure Accurate Coding and Approvals: Apply correct general ledger codes, cost centers, and project codes; route invoices and POs for approval through department-specific workflows.
3. Vendor Setup and Maintenance: Assist with new vendor onboarding, including W-9 collection and payment preferences, and maintain accurate vendor records.
4. Collaborate Across Departments: Communicate with internal teams to resolve mismatches, answer inquiries, and support department-specific purchasing needs and workflows.
5. Maintain System Integrity and Compliance: Update open POs for changes or cancellations, ensure compliance with departmental processes, and support accurate financial reporting through timely and precise AP processing.

Nice to have:

• AvidXchange

Requirements:

• Must have (2)+ year of recent experience in an AP and invoice/purchase order matching role
• Experience with AP automation software: PO matching (2-way/3-way)
• Familiar with GL coding, cost centers, vendor terms
• High school diploma or equivalent
• Background check requird
• Drug screening required

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