Job Description

Job Description

Job Description

Job Title
Accounts Payable Coordinator

Summary
To perform general accounting and clerical tasks related to efficient maintenance and processing of accounts payable transactions for the organization and its’ affiliated entities. Responsible for providing accurate and reliable information to management in accordance with established policies and procedures. To assist in other related front office duties in a cooperative and dependable manner.

Key Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Distribute funds to subcontractors on a weekly basis
• Distribute fund to suppliers every 10th of month
• Distributes funds to the maintenance and operation accounts monthly/as needed
• Distributes funds through manual checks as needed
• Maintain vendors in MIP with proper coding, 1099’s and W9
• Verify accurate bid prices at the time of disbursement of funds
• Records fund transfers to accounts as needed
• Assists accountant with audit schedules and accounts payable related requests for auditor
• Assists in preparation of monthly board packages, including scanning packets
• Review all invoices for appropriate documentation and approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Process check requests
• Audit and process credit card bills
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• 1099 maintenance
• Respond to all vendor inquiries
• Reconcile vendor statements, research, and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• In the absence of the cashier, performs cashier-related duties.
• Prepare CHDO process for the City of McAllen quarterly.

Supervisory Responsibility
This position has no supervisory responsibilities.

Required Qualifications

• Associate Degree in Accounting or a related field.
• 3 or more years of experience in accounting.
• Proficiency with Microsoft Word, Excel, and Outlook.

Preferred Qualifications

• Bilingual in English and Spanish, with strong written and verbal communication.
• High degree of attention to detail
• Ability to work independently and prioritize tasks
• Strong analytic abilities

Competencies

• Customer Service
• Ethics
• Interpersonal Skills
• Project Management
• Productivity
• Quality
  

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work
Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of the organization, including Saturday rotations, and is expected to work a minimum of 40 hours each week.

Travel
Occasional travel outside of area related to training may be required of this position.

Work Authorization/Security Clearance
Not applicable

AAP/EEO Statement
Affordable Homes of South Texas, Inc. and its’ affiliated entities do not discriminate against any employee or applicant for employment because of race, color, religion, gender, age, national origin, disability, sexual orientation, marital status, military status, or on any other basis prohibited by law.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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